Privacy Statement

Website Privacy Statement

You can access the UKBHC website home page and browse public access pages that do not require a login name and password without disclosing your personal data. The UKBHC website, with the exception of the registration section, does not store or capture personal information, but logs the user’s IP address to administer the Web site and analyse usage and trends.We do not give visitors to the UKBHC website the option of using a secure transmission method to send us their personal data. We have implemented security policies, rules and technical measures to protect the personal data that we have under our control. All members of the Board and data processors, who have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of the personal data you provide.


1.    Links to other websites

We include links to other websites. The UKBHC is not responsible for the content or reliability of other websites. The inclusion of a link should not be taken as an endorsement of the site. We cannot guarantee that these links will work all of the time and we have no control over the availability of linked sites.

2.    The purposes for which we process personal data:

The UKBHC will process your personal data for the following purposes:

to administer applications for website accounts with the UKBHC and for registration with the UKBHC; to maintain and publish the UKBHC Public Register which can be accessed by all visitors to the website without logging in and contains a set of basic data about registered chaplains including their name, gender, registration status, current post and area of practice/specialism; to maintain the register; to investigate complaints about registered chaplains which may include transferring your personal data to other authorised bodies investigating your activities such as your line manager; to analyse usage and trends of the website, and to publish reports of descriptive statistics about registered chaplains. to inform you about the activities of UKBHC or the professional associations of healthcare chaplaincy in the UK; to keep you informed about any changes to practice or legislation that may affect your registration; and to keep you informed about any developments, activities or products of third parties which may affect or assist your practice.

3.    Contact with Registered Chaplains

UKBHC may contact registered chaplains by email or post for the purposes set out above.

4.    Consent to processing

You will be asked to consent to UKBHC processing the personal data you provide as part of the application process and for the purposes set out above. We can only undertake such processing with your consent. You may withdraw your consent to process your personal data but your registration will cease as UKBHC requires the data to validate, publish and maintain the register. If UKBHC proposes to use the information you provide for a new purpose, or disclose it to different organisations than are mentioned in this privacy statement, then we will contact you to gain your consent.

5.    Registering with the Information Commissioner’s Office

UKBHC has notified the Information Commissioner that it processes personal data. The notification number is Z1477915.

6.    Sharing Your Information

UKBHC will only share personal data with third parties as set out above and on the basis of your consent. We ensure that your personal data will not be disclosed to State institutions and authorities except if required by law or other regulation.

7.   Subject Access

Chaplains who have an active account with the UKBHC have full access and control of the informataion they provide. They also have a right under the Data Protection Act to make a request in writing for a copy of the information held about them by the UKBHC and to correct any inaccuracies. This is called a subject access request for which you will be charged a maximum of £10.

8.    Contact us

If you have any queries relating to this statement, please contact us.